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Project Summary

Project 1998-004-01 - Columbia Basin Bulletin
Project Number:
1998-004-01
Title:
Columbia Basin Bulletin
Summary:
The Columbia Basin Bulletin delivers by e-mail (and posted on the web) to policymakers, Basin stakeholders, and general public a weekly electronic newsletter containing objective, timely, summary information about Columbia Basin fish and wildlife mitigation and ESA recovery issues.
Proposer:
None
Proponent Orgs:
Intermountain Communications (Private)
Starting FY:
1999
Ending FY:
2017
BPA PM:
Stage:
Implementation - Project Status Report
Area:
Province Subbasin %
Basinwide - 100.00%
Purpose:
Programmatic
Emphasis:
Regional Coordination
Focal Species:
Species Benefit:
Anadromous: 33.4%   Resident: 33.3%   Wildlife: 33.3%
Special:
None
BiOp Association:
None

No photos have been uploaded yet for this project.

Summary of Budgets

To view all expenditures for all fiscal years, click "Project Exp. by FY"

Expense SOY Budget Working Budget Contracted Amount Modified Contract Amount Expenditures *
FY2016 (Previous) $148,412 $148,412 $148,407 $148,407 $148,412

General $148,412 $148,407 $148,407 $148,412
FY2017 (Current) $148,412 $148,412 $148,412 $148,412 $83,265

General $148,412 $148,412 $148,412 $83,265
FY2018 (Next) $0 $0 $0 $0

* Expenditures data includes accruals and are based on data through 31-Mar-2017

Decided Budget Transfers  (FY2016 - FY2018)

Acct FY Acct Type Amount Fund Budget Decision Date
FY2016 Expense $148,412 From: General FY16 Initial Planning Budgets - Expense 05/22/2015
FY2017 Expense $148,412 From: General FY17 SOY Budgets 06/02/2016

Pending Budget Decision?  No


Project Cost Share:

FY2016 0 %
FY2015 6 %
FY2014 6 %
FY2013 6 %
FY2012 6 %
FY2011 6 %
FY2010 7 %
FY2009 7 %
FY2008 7 %
FY2007 7 %
Fiscal Year Cost Share Partner Total Proposed
Contribution
Total Confirmed
Contribution
FY2015 Intermountain Communications $10,000
FY2016 Intermountain Communications $0

Contracts

The table below contains contracts with the following statuses: Active, Complete, History, Issued.
Expense Contracts:
Number Contractor Name Title Status Contracted Amount Dates
74006 SOW Intermountain Communications 1998-004-01 EXP COLUMBIA BASIN BULLETIN 2017 Issued $148,412 10/1/2016 - 9/30/2017



Annual Progress Reports
Expected (since FY2004):10
Completed:0
On time:0
Status Reports
Completed:45
On time:4
Avg Days Late:32

Earliest Subsequent           Accepted Count of Contract Deliverables
Contract Contract(s) Title Contractor Start End Status Reports Complete Green Yellow Red Total % Green and Complete Canceled
3999 19725, 24142, 34924, 39458, 43851, 49998, 54325, 58828, 62895, 66334, 69769, 74006 1998-004-01 ELECTRONIC FISH/WILDLIFE NEWSLETTER Intermountain Communications 10/2003 10/2003 Issued 45 96 4 0 0 100 100.00% 0
Project Totals 45 96 4 0 0 100 100.00% 0


Review: Resident Fish, Regional Coordination, and Data Management Category Review

Independent Scientific Review Panel Assessment

Assessment Number: 1998-004-01-ISRP-20120215
Project: 1998-004-01 - Columbia Basin Bulletin
Review: Resident Fish, Regional Coordination, and Data Management Category Review
Proposal Number: RESCAT-1998-004-01
Completed Date: 4/17/2012
Final Round ISRP Date: 4/3/2012
Final Round ISRP Rating: Meets Scientific Review Criteria
Final Round ISRP Comment:
First Round ISRP Date: 2/8/2012
First Round ISRP Rating: Meets Scientific Review Criteria
First Round ISRP Comment:

The Columbia Basin Bulletin (CBB) continues to provide an important communication and education service to a wide range of people in the Columbia River Basin. The CBB's unaligned information encourages improved coordination by promoting better understanding of complex and contentious issues. Based on past project performance, the CBB is meeting its objectives. No significant changes in project direction have occurred, although based on requests from a reader survey conducted by the CBB, the sponsors have included more articles on research in the Columbia Basin or relevant research conducted outside the Basin.

The CBB provides regional coordination of information dissemination as outreach and education. Information in the proposal, however, was not sufficient for the ISRP to evaluate the CBB's effectiveness and impact on regional coordination. While beyond the scope of this proposal, the ISRP recommends a future, independent scientific survey of members/users to evaluate the CBB in terms of regional coordination of outreach and education.

The guidance given on the proposal submission site emphasizes outcomes, discussion of hypotheses, quantitative and qualitative measures and metrics, summary tables and graphs, and trends. Coordination activities are amenable to scientific analysis. Key questions, hypotheses, relationships, data gathering and analysis, reporting of results, and revisions based on what is learned are expected. Greater emphasis on trying to measure outcomes and include in the proposal an adaptive management framework for designing, implementing, evaluating, and revising coordination activities is recommended.

1. Purpose: Significance to Regional Programs, Technical Background, and Objectives

The Columbia Basin Bulletin is a valuable resource on news related to Columbia Basin fish and wildlife issues.

Significance to regional programs: As a neutral information provider to projects and programs throughout the Basin, the project meets the Council's goal for program-level coordination of information dissemination including technical, policy, and outreach components. 

Problem statement: The statement notes the complexity and controversy of many fish and wildlife mitigation issues and the corresponding need for a timely and neutral source of information that promotes coordination among stakeholders. The technical background is brief and no references, beyond the newsletter itself, are cited. This might be improved by describing the project's web site, newsletter, and their content. Providing more background on the history and development of the CBB as well as a brief summary of the work of key project personnel on similar past or current efforts would be beneficial. 

Objectives: The proposal interprets the question as referring to biological objectives only, so does not list specific objectives. The CBB is in a unique position as an information provider. Based on the proposal the objective might be to provide “unbiased information about fish and wildlife issues important to the Columbia Basin.” The deliverable is a weekly newsletter.

Emerging limiting factors: None is listed. The proposal would be improved by a discussion of the factors that might limit the project's success at meeting coordination objectives.

2. History: Accomplishments, Results, and Adaptive Management (ISRP Review of Results)

Financial performance and history: a budget history of the past 6 years is provided. Annual budgets have varied in size but have not been exceeded. Cost share is listed. A description of effort adjustments in response to budget variability is provided.

Performance: Past performance at delivering a weekly newsletter is outstanding; weekly electronic newsletters and website posts have been delivered on time during the entire 14-year project history. However, status reports have been delivered late, on average 31 days late. The sponsors acknowledge the need for improvement in this regard. 

Major accomplishments: The CBB has been published weekly since June 1998. The proposal notes the growth in the number of CBB subscribers from 300 to over 9500 over the history of the project. The number of subscriptions continues to grow. The amount of content and frequency of delivery has also grown. Web links are provided to all stories. Website use has also grown. Documentation of the trend in subscribers would be useful for assessing accomplishments. 

In the program coordination section, there is no description of Past Accomplishments with work, value added, or user assessment of effectiveness and impact all marked NA. The accomplishments section provides a brief project history that would be better placed in the previous, technical background, section.  The sponsors need to more thoroughly explain past results of regional coordination, evaluate these results in terms of their coordination objective(s), and briefly summarize improvements made to the CBB based on past results in terms of adaptive management. The sponsors mention a reader survey that they conducted, and it would be useful to have a more detailed summary of the survey questions and results.  The sponsors state, "The CBB is now stakeholders’ key source for objective, complete, timely information about Columbia Basin Fish and Wildlife issues." How was this determined? For example, the number of website users might or might not be a relevant metric of use by stakeholders as their key source of information.

Response to ISRP comments: This section provides details about the 2006 comments and their response, including conduct of a reader survey.

Adaptive management: None is listed. However, the sponsors’ explanation of how they responded to their reader survey is a good example of adaptive management. In the "response to ISRP" section it describes the outcome of a readership survey and the adaptation of CBB content to reflect reader requests. The financial history section describes adaptations to budget variability.

3. Project Relationships, Emerging Limiting Factors, and Tailored Questions for Type of Work (hatchery, RME, tagging)

The CBB is a Northwest regional project that informs many people interested in the Fish and Wildlife Program in the Columbia Basin.

Project relationships: the primary relationship is as an information link between projects and people throughout the Basin. The proposal provides a long list of entities that comprise its readership and with whom they work to collect and disseminate information related to Basin fish and wildlife activities, projects, and biological opinions. However, it would be useful to have a breakdown of the number of CBB articles per year by entity, as well as a chart of annual trends to help identify gaps in coordination of dissemination of information/education.

4. Deliverables, Work Elements, Metrics, and Methods

Deliverables: The statement describes in detail how the weekly newsletter is composed and delivered. While the work of the CBB is 100% information dissemination, more specific attention to identifying a scientific component to the proposal would help to plan for future success. The proposal guidelines ask how the proposed work and accomplishments “contribute to or inform Program policy development; lead to broad-scale implementation; and be reported back to the Council?” A well informed public is critical to the Fish and Wildlife Program process. More details on the subscriber base and trends in subscribers and online users would be useful. Further, effort to get responses from users and subscribers might help the CBB play a stronger role in the Basin.

The proposal says that the Bulletin has “diverse and representative subscribers who are interested in supporting this collaborative and integrated approach." Are more data available about the subscriber base? The proposal also suggests that the CBB is independent thus making the news is more comprehensive and less biased. Can this be documented?

If the goal is to communicate broadly, then one question is why there is a charge to review the Bulletin’s archives? It appears that the charge may prevent users from searching the history of an issue and increasing their knowledge of a recurring topic.

Work elements: The entire effort of the CBB is information dissemination to stakeholders. Outreach and education are the main work elements. One work element is identified, 99. Outreach and Education.

The CBB proposal offers may testable hypotheses about the importance of a communication mechanism like the Bulletin. Evidence would be useful in supporting statements like, "To terminate the CBB as a FWP supported, easily accessible, on-line stakeholder information tool -- and not considering the value of several years’ investment in building stakeholder trust and use -- would eventually, due to lack of access of important, timely information, lead to a demand among stakeholders, particularly those who cannot afford or have the time to attend the myriad of meetings related to Basin fish and wildlife mitigation and recovery -- to create an information product that does just what the CBB is doing now.”

Metrics: Primary metrics used by CBB sponsors to evaluate their results are the number of subscribers, website hits, visits, page views, or story reads. More detailed explanation of these metrics and analyses of annual trends in these metrics would be useful. Direct methods for members to provide feedback on articles and issues, for example through website tools or an online letters-to-the editor forum, might further assist in evaluation of CBB's educational and outreach performance.

How do we know that the CBB is viewed “as a trusted and well-used stakeholder information tool …?" Do other news outlets pick up CBB stories? The expectation of feedback contained in the statement, “it would not take long for feedback to the Editor and others to make clear that something was awry" seems to be a rather passive approach. What kinds of questions were asked in the Survey Monkey project in 2007? Of the 800 respondents how many are in the 950 subscribers?

Methods: The description of methods, for example attendance at meetings, telephone interviews, in-person interviews, use of research reports, studies, policy letters, memoranda and other documents, is very general. The proposal does not provide enough information on membership fees and how these are used. The ISRP notes from reading the webpage that to become a CBB member, a $5 fee must be paid, and membership fees range from $10 for one month to $60 for one year. These fees likely limit access by users who cannot afford the costs and might diminish the effectiveness of the CBB as a regional education/outreach tool. The educational/outreach methods of the CBB website might also be improved if all articles included direct links to all information sources used to write the articles, as well as additional information sources for readers who want to read and learn about the issues in more detail. A page on the CBB website devoted to a calendar of Columbia Basin regional meetings and events, as well as a page with links to primary information sources would be useful to readers/members.

4a. Specific comments on protocols and methods described in MonitoringMethods.org

The protocol for one work element is provided, but does not provide adequate guidance on the methods and metrics. The best guidance available is from the ISRP (2007-14:2) and the overview provided in this report. The project sponsors can strengthen the science in proposals by developing methods and metrics for the most important project objectives.

Modified by Dal Marsters on 4/17/2012 2:30:52 PM.
Documentation Links:

Council Recommendation

Assessment Number: 1998-004-01-NPCC-20130807
Project: 1998-004-01 - Columbia Basin Bulletin
Review: Resident Fish, Regional Coordination, and Data Management Category Review
Proposal: RESCAT-1998-004-01
Proposal State: Pending BPA Response
Approved Date: 2/26/2014
Recommendation: Implement with Conditions
Comments: Council recommendation:
Fund as proposed with the following supplemental recommendation through 2017:
If not already being done, make Columbia Basin Bulletin publications accessible through the StreamNet Library to facilitate broader distribution and access.
Review: FY07-09 Solicitation Review

Legal Assessment (In-Lieu)

Assessment Number: 1998-004-01-INLIEU-20090521
Project Number: 1998-004-01
Review: FY07-09 Solicitation Review
Completed Date: 10/6/2006
In Lieu Rating: Problems May Exist
Cost Share Rating: 1 - Appears reasonable
Comment: Reporting on issues of stakeholder concern in the Basin. Assume similar to coordination requests from sponsors; this is coordination request from public/stakeholders.

Capital Assessment

Assessment Number: 1998-004-01-CAPITAL-20090618
Project Number: 1998-004-01
Review: FY07-09 Solicitation Review
Completed Date: 2/27/2007
Capital Rating: Does Not Qualify for Capital Funding
Capital Asset Category: None
Comment: None

Independent Scientific Review Panel Assessment

Assessment Number: 1998-004-01-ISRP-20060831
Project: 1998-004-01 - Columbia Basin Bulletin
Review: FY07-09 Solicitation Review
Completed Date: 8/31/2006
Final Round ISRP Date: None
Final Round ISRP Rating: Meets Scientific Review Criteria (Qualified)
Final Round ISRP Comment:
This proposal is to continue support for the Columbia Basin Bulletin (CBB). The proposal clearly and concisely describes the need for trusted, neutral, and timely information on Columbia Basin fish and wildlife issues and references earlier Council support for its work. In the eight years of its operation, the CBB has become a widely used and proven source of timely and reliable information. Dissemination of information to stakeholders and agencies in the Columbia River Basin is critical. The CBB seems to be a cost-effective mechanism for disseminating technical and policy information about fish and wildlife in the Columbia Basin.

The proposal stresses the CBB's role as a coordinator of information in the Columbia Basin. It makes the point that trustworthy information is the basis for collaboration on the complex and contentious issues of the Columbia Basin. The proposal makes a convincing argument for the CBB's communication value beyond the fish and wildlife interests to the broader group of river interests and for the benefit of having a neutral provider of information.

The proposal has a single objective to provide summary information related to fish and wildlife to the Basin in order to assist policymaking and help achieve restoration goals. Methods are briefly but adequately described as the routine tasks of information gathering and newsletter production. It is not clear how the CBB staff decide which scientific papers they will profile. One suggestion, if they are not already doing this, would be for staff to scan the American Fishery Society publication website which cites "most downloaded (or read)" papers. If particular papers deal with Columbia River Basin issues, they might be worth mentioning in the CBB.

The proposal history is a short summary of the evolution of the CBB from a web-based product in 1998 to the current email delivery product with a subscriber list of 5000. Summary usage information is provided. Thorough monitoring of outreach and information provision would require a specific analysis to see if the CBB is increasing stakeholder/agency knowledge about Columbia Basin fish and wildlife issues relative to other web sites, and print/visual media. However the increasing number of hits and story reads indicates the CBB is increasing its popularity as an information source. Earlier ISRP review comments had requested that information regarding quality control mechanisms be included in the proposal, and this information should continue to be provided.
Documentation Links:

Council Recommendation

Assessment Number: 1998-004-01-NPCC-20090924
Project: 1998-004-01 - Columbia Basin Bulletin
Review: FY07-09 Solicitation Review
Approved Date: 10/23/2006
Recommendation: Fund
Comments: ISRP fundable (qualified). Supplement this need from other sources- sponsorships, advertising.

Project Relationships: None

Name Role Organization
Bill Crampton Project Lead Intermountain Communications
Sharon Grant Project Manager Bonneville Power Administration
Peter Lofy Supervisor Bonneville Power Administration